Cyborg ERP – Single Window No Dues Clearance System
One Portal to Finish Everything and Leave with Confidence
Graduation, transfer, internship—whatever the reason, students shouldn’t have to chase departments. Cyborg ERP – Single Window No Dues Clearance System aggregates every head of clearance—Library, Accounts/Fees, Hostel, Labs, IT Cell, Transport, Examination Cell, and custom heads—into a single, guided journey.
Students see dues in real time, pay instantly, and receive a QR-verified, e-signed No Dues Certificate. Departments get a purpose-built console with SLAs, remarks, attachments, and a tamper-proof audit trail.
What Makes It Different
🔹 Truly unified: Pulls liabilities live from connected modules (Library, Fees, Hostel, Labs, Transport, Exam) so totals are always accurate—no manual collation.
🔹 Guided for students: Shows only relevant heads based on profile (program, college, hostel/transport opt-in, lab access), with a clear “what to do next” for each.
🔹 Zero last-week chaos: Auto-reminders, escalation timers, and bulk approvals eliminate end-semester backlogs.
🔹 Tamper-evident outcomes: Every approval carries user, role, IP, timestamp, and optional e-sign; the final certificate verifies online via secure QR.
🔹 Policy-aware: Optional holds (e.g., result, TC, hall ticket) lift automatically once targeted heads are cleared.
Flow at a Glance
🔹 Start request: Student launches No Dues from the portal (web/mobile).🔹 Smart fetch: System compiles a department-wise list of liabilities with amounts and remarks.
🔹 Digital review: Departments approve, reject with reason, or request action; attachments supported (photos, challans, handover slips).
🔹 Settle instantly: Pending amounts are paid via UPI, cards, net banking; auto-reconciliation updates the head.
🔹 Issue certificate: Registrar/Principal e-signs; student downloads a PDF with logo, seal, QR, and a unique certificate ID.
Role-Based Workspaces
🔹 Students: consolidated dashboard, payment history, receipts, status by department, certificate archive.🔹 Department Users: queued requests, filters (program/batch/college), bulk actions, SLA timer, comment & attachment panel.
🔹 Finance: head-wise collections, refunds, gateway recon, aging, off-line adjustments with maker–checker.
🔹 Controllers/Deans: holds and releases, exception overrides, exportable audit registers.
🔹 Admins/IQAC: configuration, mapping, compliance exports (NAAC/NBA/IQAC/AQAR).
Departments & Typical Checks
🔹 Library: due dates, lost/damaged items, OPAC sync, fine settlement.🔹 Accounts/Fees: tuition/backlogs, misc. heads, scholarships/waivers, real-time ledger.
🔹 Labs: equipment return, breakage cost, consumable usage.
🔹 Hostel: room/mess dues, key/property return, damage recovery.
🔹 IT Cell: device, ID/access card surrender; email/user provisioning closure.
🔹 Transport: pass settlement, deposit adjustments.
🔹 Examination Cell: pending forms, document verification fees, malpractices/penalties.
🔹 Custom Heads: create program- or college-specific heads (e.g., Sports, NCC, Training & Placement) with rules and approvers.
Governance, Security & Compliance
🔹 RBA + scoped visibility: campus/college/department level access; approvers see only their heads.🔹 Maker–checker: dual authorization for reversals/waivers/amount edits.
🔹 Immutable logs: time, user, IP, device captured; exportable for audits.
🔹 Data protection: encryption at rest and in transit; configurable retention windows.
🔹 Standards fit: supports NAAC/NBA evidence, IQAC audit trails, and NEP-2020 paperless push.
Payments & Reconciliation
🔹 Instant settlement: unified PG with UPI, cards, net banking; split settlement by head.🔹 Auto-recon: transaction ID, reference, status and webhook updates; retries and late capture handling.
🔹 Refunds: controlled by Finance with maker–checker and reason codes; full trail retained.
Reporting You’ll Actually Use
🔹 Clearance TAT: average time by department/head, SLA breach list.🔹 Pending heatmap: by program, year/sem, college/department.
🔹 Recovery analytics: paid vs. outstanding by head; fee realization trend.
🔹 Exception board: rejections, remarks, disputed amounts, reversals.
🔹 One-click exports: XLS/CSV/PDF with filters, ready for IQAC/NAAC annexures.
Configuration in Days, Not Months
🔹 Map heads and approvers → connect payment gateway → set rules/holds → enable notifications (email/SMS/in-app) → go live for target batches.🔹 Works multi-campus/multi-college out of the box; each unit can run custom heads and SLAs while HQ sees the full picture.
Student Experience in One Line
Login → Review heads → Pay (if needed) → Download QR-verified certificate. That’s it.
