CYBORG - FEE MANAGEMENT SYSTEM
Smart, Hassle-Free Fee Collection for Educational Institutions
Managing fees in schools, colleges, and universities is a critical yet time-consuming responsibility.
Traditional methods often cause mistakes, delays, and confusion in records.
Cyborg ERP Fee Management System is designed to simplify this process
by offering a secure, automated, and transparent platform that reduces errors, saves time,
and improves the payment experience for both institutions and parents.
Specialized Fee Management Services
1. Fee Administrator
Cyborg ERP provides a powerful Fee Administrator module that allows institutions to centrally manage all fee-related operations. From setting up fee structures and categories to monitoring collections and generating reports, administrators can control every detail with precision. This ensures smooth workflows, reduces manual errors, and enhances overall financial governance.
2. Online Fee Calculator after Discounts & Scholarships
The system comes with a smart fee calculator that automatically applies discounts, concessions, and scholarships. Students and parents get an accurate calculation of payable fees without confusion. This real-time calculation improves transparency, avoids disputes, and ensures that benefits like scholarships or subsidies are correctly reflected.
3. Online Fee Payment Gateways
Cyborg ERP integrates with trusted and secure payment gateways like Razorpay, Paytm, and Cashfree. Institutions can offer students multiple payment modes, including UPI, debit/credit cards, and net banking. With encrypted transactions and instant receipts, both online safety and convenience are guaranteed.
4. Dynamic Scholarship Management
Managing scholarships and concessions is often complicated. Cyborg ERP makes it easier with dynamic scholarship management, where administrators can define eligibility criteria, automate deductions, and track awarded benefits. This ensures that deserving students receive their financial aid without delays while keeping institutional records accurate and audit-ready.
Why Choose Cyborg ERP Fee Management?
Managing student fees is one of the most crucial yet complex tasks for any educational institution. Cyborg ERP Fee Management is designed to simplify this process by handling the entire fee lifecycle — from defining multi-level fee structures to generating real-time MIS reports and ensuring complete compliance.
Unlike traditional fee collection tools, Cyborg ERP eliminates manual errors, reduces administrative workload, and enhances transparency. Institutions can automate calculations, streamline collections, and offer parents and students a stress-free, convenient payment experience.
By adopting Cyborg ERP, schools, colleges, and universities can:
- ✓ Ensure 100% accuracy in fee calculations.
- ✓ Maintain financial transparency with digital records.
- ✓ Provide students and parents with anytime, anywhere access to fee details.
- ✓ Save time and resources with automated alerts, receipts, and reports.
Key Features of Fee Management System
Flexible Fee Structure Setup
- Supports multiple fee categories such as tuition, hostel, transport, examination, library, and more.
- Define fee plans based on academic year, semester, or course type.
- Create category-specific fee structures for General, SC/ST, EWS, or Scholarship students.
- Manage one-time, recurring, or installment-based payments with ease.
- Auto-adjusts late fees, concessions, discounts, and scholarships in real time.
Simplified Fee Collection & Tracking
- Accepts payments both online and at the counter.
- Seamless integration with leading gateways like Razorpay, Paytm, Cashfree for secure digital payments.
- Unique receipt IDs for every transaction ensure audit accuracy.
- Bulk fee uploads via Excel or direct ERP entry reduce manual work.
- Automated SMS, email, and WhatsApp reminders minimize overdue cases.
Parent & Student Access Portal
- Students and parents can instantly view pending dues, cleared payments, and complete history.
- Instant receipts and payment confirmations are available for download.
- Installment schedules with due-date reminders ensure timely payments.
- Mobile app support makes fee tracking and payments simple and accessible anytime, anywhere.
Advanced Reports & Insights
- Daily, weekly, and monthly fee collection summaries.
- Generate defaulter lists, outstanding dues, and department-wise reports.
- Course-wise and counselor-wise analysis for detailed tracking.
- Bank reconciliation and cash transaction reports.
- AI-powered dashboards highlight trends for better financial planning.
Security & Transparency
- Role-based permissions restrict access to sensitive data.
- Encrypted transactions safeguard online payments.
- Complete digital records maintained for audits and compliance.
- Instant e-receipts and real-time updates minimize errors and paperwork.
Online And Offline Fee Management Software
Cyborg ERP’s Fee Management System is a secure, automated, and transparent solution for schools, colleges, and universities. It streamlines both online & offline fee collection, ensuring error-free transactions, real-time updates, and a stress-free experience for students, parents, and administrators.
Cyborg ERP – Online Fee Collection
Cyborg ERP enables fast and secure online payments through debit/credit cards, UPI, wallets, and net banking. Every transaction is recorded instantly, ensuring real-time updates in student ledgers.
- Supports tuition, hostel, transport, exam & library fees
- Instant digital receipts after every payment
- Automated reminders for due dates
- Integrates with trusted gateways like Razorpay, Paytm & Cashfree
Cyborg ERP – Offline / Counter Fee Collection
For institutions that accept campus payments, Cyborg ERP simplifies counter-based fee collection. Students can pay at the counter, and all entries are updated in real-time for accuracy.
- Auto-calculates pending & outstanding dues
- Unique receipt numbers for error-free records
- Bulk upload support & bank reconciliation
- Quick entries with instant printed receipts
Parents can track payments anytime via the student-parent portal or the mobile app, making the process stress-free and transparent. This hybrid approach allows institutions to manage both online and offline payments seamlessly in one platform.
Fee Collection For All Departments
Cyborg ERP operates on a secure cloud platform, providing institutions with a reliable and safe system to manage fee collections. The platform supports multiple types of fees, ensuring every department is covered seamlessly:
- – Academic Fees
- – Tuition Fees
- – Examination Fees
- – Hostel Fees
- – Library Fees
- – Sports & Extracurricular Activity Fees
- – Miscellaneous Fees
With real-time mobile app access, parents and students can conveniently view dues and make payments from anywhere. This not only improves flexibility and transparency but also ensures timely fee submission while reducing administrative workload.
MIS Reports On Fee Collection
Cyborg ERP provides powerful MIS reporting tools that give institutions complete visibility into their financial operations. From daily fee collection registers and outstanding dues reports to write-off details, fee abstracts, bank-wise collections, and even canceled receipt records — every report is available in a structured and easy-to-understand format. This helps institutions maintain clear financial records, improve accuracy, and build trust across all departments.
The advanced Fees Management System not only minimizes human errors but also saves valuable administrative time. With secure digital records and seamless tracking, both administrators and students experience a smooth and reliable process. Ultimately, it helps institutions improve financial efficiency, strengthen compliance, and enhance the overall management of fee collections.
Benefits of Cyborg ERP Fee Management
- ✓ Saves hours of administrative effort through automation.
- ✓ Eliminates human errors with accurate fee calculations.
- ✓ Boosts timely collections with automated reminders.
- ✓ Provides transparency with instant digital receipts and reports.
- ✓ Convenient payment options through both web and mobile.
- ✓ Builds institutional credibility by offering a smooth, error-free payment system.
Cyborg ERP Fee Management System
Cyborg ERP Fee Management System ensures every payment is accurate, timely, and secure — giving institutions full control and parents complete peace of mind.
