Cyborg ERP - Knowledge Bank Management
Your campus brain—organized, searchable, and always current
Notes, model answers, past papers, SOPs, lab sheets, policy circulars—every document that helps people learn or work should be easy to find. Cyborg ERP’s Knowledge Bank gives institutions a single, governed hub that publishes once and surfaces everywhere students and staff actually are.
Who Benefits (and How)
Students
- See the right material for the right subject without hunting.
- Access resources from Student Diary/LMS views with clear titles and dates.
Faculty
- Publish in minutes, reuse next term, and keep version history clean.
- Attach supporting files to assignments, quizzes, and lesson plans without duplication.
HOD / IQAC / Exam Cell / Library
- Track which courses have core resources, which need attention, and when items were refreshed.
- Export proof for audits; link OPAC/e-resources; keep one canonical copy of policies and formats.
What Lives in Your Knowledge Bank (Examples, Not Limits)
- Unit-wise handouts, slide decks, reading packs, lab manuals, rubrics
- Model answers, previous question sets, sample papers
- Academic forms, calendars, circulars, examination guidelines
- SOPs: attendance, plagiarism, evaluation, internship, project work
- How-to guides for OPAC, LMS, email, and submission protocols
- Department brochures, event briefs, industry talks (as learning artifacts)
Store once; target by Session → Subject → College → Course → Sem/Year → Branch → Section/Set so each upload lands exactly where it belongs.
The Flow (Simple, Reliable)
1. Choose Subject
Select the academic context so relevance is guaranteed across multi-campus, multi-program setups.
2. Upload Panel
Give the item a clear title, pick a type (e.g., knowledge note, question set, policy), set the date, attach the file, and publish. The system handles placement and visibility based on your rules.
3. Uploaded Details
A live ledger of what exists, where it points, and who owns it—searchable, exportable, and perfect for HOD/IQAC reviews.
Advanced Features that Power Cyborg Knowledge Bank
Findability That Actually Works
- Smart search & filters: subject, class, semester, type, session, owner.
- Human-readable titles & dates: students know what to open.
- Contextual surfacing: the same file appears in Student Diary, LMS, Course File, and module pages where it makes sense.
- Gentle nudges: optional notifications when key resources go live.
Quality & Governance (Quietly Enforced)
- Roles: Faculty Publisher, HOD Reviewer, Department/IQAC Viewer, Admin.
- Review notes: add remarks, accept, or request changes without email trails.
- Versioning: replace files with change notes; the latest is default while history stays traceable.
- Lifecycle: mark items as current, archived, or retired; promote to next session in one step.
- Single source: prevent duplicates by context + version—one canonical copy per run.
Accessibility, Language & Reach
- Clean titles and alt-text reminders for inclusive access.
- Multilingual labels/descriptions where campuses run bilingual content.
- Lightweight previews and downloads that behave well on slow networks.
Analytics That Matter to HOD/IQAC
- Coverage by program/semester: which courses have essentials (notes, model papers, SOPs).
- Freshness index: items nearing staleness, last updated by whom.
- Access pulse: most-opened materials and engagement windows (e.g., pre-exam spikes).
- Compliance snapshots: exportable lists with session/user/date stamps for documentation.
Plays Nicely with Your Ecosystem
- Student Diary & LMS: students see resources exactly where tasks and lectures live.
- Assignment / MCQ / Exam: attach supporting material without re-uploading.
- Course File: teaching evidence auto-counts towards the course dossier.
- Digital Library (OPAC): link out to subscribed databases/e-books.
- Notification Management: nudge the right cohort when a key document is published.
Security & Compliance Posture
- Role-based access; institute-defined retention.
- Full audit trail: who uploaded/edited/retired and when.
- Encrypted in transit; clean takedown/replace to avoid stale or conflicting files.
Typical Roll-Outs
- Foundation subjects: publish a core starter pack per unit; reuse next session with minor edits.
- Exam season: house model papers, instructions, and formats in one place—no last-minute chasing.
- OBE/NAAC prep: keep SOPs and proof artifacts centralized; export lists straight into evidence folders.
- Cross-campus parity: share vetted materials with affiliated colleges while preserving local notes.
Ready to Centralize Your Campus Knowledge?
Cyborg ERP’s Knowledge Bank lets you publish once and surface everywhere. Curate notes, model papers, SOPs, lab sheets, and reference material with versioning, approvals, and search—then surface the right file inside Student Diary, LMS, Course File, and module pages. One governed hub for NAAC-ready evidence and everyday learning.
