Cyborg ERP - Time Table Substitution Management
Keep classes running—even when plans change.
Unplanned leave, duty rosters, workshops, or events shouldn’t derail teaching. Cyborg Time Table Substitution Management gives HODs and academic teams a real-time control panel to reassign periods in seconds, alert everyone instantly, and keep the official timetable in sync across web and mobile — so learning never stops.
What it does
🔹 Smart availability & load checks: The engine checks free periods, subject eligibility, max load, duty rosters, and clashes before suggesting substitutes.
🔹 Instant sync everywhere: Revised teacher/room/period details update on the ERP portal, faculty view, and student app simultaneously.
🔹 Role-aware notifications: Substitute faculty, students, lab assistants, and support staff receive in-app/email/SMS alerts (where enabled).
🔹 Optional approvals: Maker–checker routing (Faculty → HOD → Academic Head/Principal) for sensitive substitutions.
🔹 Evidence & remarks: Add reason codes, duty orders, or event references; every action is time-stamped for audit.
Time Table Substitution Management
How it works
🔹Impact map — System marks affected classes & groups by section/room.
🔹Suggest — Shows ranked substitutes with eligibility logic.
🔹Assign — Confirm swap or bulk assign multi-section periods.
🔹Notify — Auto alerts students & staff instantly.
🔹Sync — Updates attendance, diary, coverage automatically.
Substitution logic you control
🔹Load balancing & weekly caps
🔹Conflict protection: no double-booking
🔹Room readiness, labs, technicians
🔹Supports merged/parallel/split classes
Special scenarios covered
🔹Virtual/hybrid classes with auto-meet links
🔹Department-wide events & mass substitutions
🔹Exam weeks with senior substitute priority
🔹Complete audit trail for each substitution
Student & faculty experience
🔹Substitute faculty gets full brief & can mark attendance
🔹Original faculty sees topics covered & plans continuity
Reports & dashboards
🔹Reason analysis (leave, duty, event)
🔹Load balance reports
🔹Turnaround time stats
🔹Continuity & coverage metrics
🔹Export to PDF/Excel
Configuration & policies
🔹Reason codes for analytics
🔹Thresholds for extra periods
🔹Role-based controls & maker–checker
🔹Full audit trail for compliance
Integrations inside Cyborg ERP
🔹Leave & Duty Roster
🔹Attendance & Faculty Diary
🔹Exam/Events scheduling
🔹Notifications (Email/SMS/In-app)
Why institutions choose Cyborg
🔹 Less coordination chaos: Alerts and live sync replace phone calls and manual lists.
🔹 Transparent governance: Every action recorded; audit-ready.
🔹 Built for multi-campus scale: Program/college-wise rules with central oversight.
Example day in action
A faculty is deputed for NAAC work 10–1 pm. The system highlights three impacted periods, proposes two eligible colleagues for each (same subject, free slot), and balances their loads. HOD assigns with one click; students get notified; labs are re-booked automatically; attendance and diary attach to the substitute. The day runs on time.
Cyborg Time Table Substitution Management — continuity by design, not by chance.
Time Table Substitution Management — Smarter, Faster, Always Updated
Ensure uninterrupted learning with Cyborg’s Time Table Substitution Management. Reassign classes instantly, notify students and faculty in real time, avoid clashes, and maintain accurate records across attendance, diary, and academic workflows — all in one unified, automated system.
