Cyborg ERP - Main Gate Management
Securing Campuses Through Smart, Automated Gate Operations
The entry and exit points of an educational institution are more than just physical gates — they represent the first line of campus safety, discipline, and accountability. The Main Gate Management System (MGM) by Cyborg ERP digitizes this entire process, ensuring that every visitor, student, and staff movement is recorded, verified, and reported in real time.
From managing visitor entries to automating student outpasses, Cyborg-MGM offers a centralized, paperless, and error-free solution for modern campuses. Designed exclusively for schools, colleges, and universities, it empowers your security and administrative teams to maintain safety while saving time and manual effort.
Comprehensive Main Gate Management for Smart Campuses
Cyborg-Main Gate Management is more than just a digital attendance tool — it’s a complete movement tracking ecosystem. Every request, pass, and report flows seamlessly through a single ERP interface, ensuring transparency, traceability, and control.
Key Features of Cyborg Main Gate Management System
Visitor Pass Management
Managing campus visitors manually can be chaotic and risky. With Cyborg-MGM, the process becomes simple, secure, and fully digital.- Register every visitor with complete details — name, contact, ID, purpose, host name, and vehicle number.
- Generate a unique digital or QR-coded pass for each visitor.
- Define time validity and automatic expiration for added security.
- Instant alerts notify the respective department or faculty of visitor arrival.
- Maintain a searchable, exportable record of all past visits.
Staff & Student Gate Pass Automation
The system eliminates paper-based outpasses for students and staff, replacing them with secure digital workflows.- Generate passes for students, faculty, and administrative staff based on defined permissions.
- Approval chains can be customized (Class Coordinator → HOD → Principal → Security).
- Each pass is embedded with a unique QR code for scanning at the main gate.
- Real-time status updates — Pending, Approved, Rejected, or Returned.
- Auto-sync with attendance and hostel records for accuracy.
Hostel & Student Outpass Control
Cyborg-MGM is ideal for hostels and residential campuses. Students can request outpasses digitally through their ERP login or mobile app.- Define outpass types — Day Pass, Overnight Leave, or Emergency Exit.
- Integrated verification from the Warden and Security Desk.
- Alerts are triggered to parents or guardians via SMS or email.
- Digital log ensures compliance with hostel movement policies.
- Prevents unauthorized exits and ensures student safety 24×7.
Staff In–Out Tracking
Keep track of staff movements during working and non-working hours.- Capture entry and exit times automatically with date-wise logs.
- Filter data by department, designation, or staff type.
- Generate daily, weekly, or monthly reports for analysis.
- Ensure compliance with institutional attendance norms.
Gate In–Out History
Access a complete record of every movement that occurs within your campus gates.- View all past logs filtered by date, department, or purpose.
- Generate reports for audit, security, or administrative review.
- One-click data export in Excel or PDF formats.
Gate In–Out Daybook Report
Monitor daily campus movement at a glance.- Type-wise summaries (Visitors, Staff, Students, Vendors).
- Total entries and exits displayed clearly for each date.
- Real-time dashboard view for the security team.
- Export and archive reports for compliance or audit purposes.
Outpass Report
Simplify the review of all approved, pending, or rejected outpasses.- Filter records by student, hostel, staff, or department.
- View approval timelines and remarks for each pass.
- Analyze outpass trends across semesters or sessions.
- Export official reports for NAAC or IQAC documentation.
Approval Dashboard
A role-based dashboard for wardens, principals, and security personnel.- View pending and approved gate requests instantly.
- Approve or reject applications with one click.
- Visual counters display total daily requests, approved passes, and active outpasses.
- Reduces approval delays and strengthens institutional discipline.
Advanced Capabilities That Enhance Efficiency
Centralized Movement Control
All entries and exits — whether for staff, students, or visitors — are tracked in one unified system.
Real-Time Alerts
Instant notifications to relevant stakeholders ensure quick coordination and zero communication gaps.
Integration with ERP Modules
Seamlessly connects with Attendance, Hostel, and HR systems for unified operations.
Role-Based Access & Security
Only authorized personnel can approve, modify, or view gate data, maintaining complete security.
Data Analytics & Reporting
Visual dashboards and auto-generated reports give administrators actionable insights into campus movement.
Why Institutions Choose Cyborg MGM
- End-to-End Automation: From request to approval to reporting — every step is digital.
- Zero Paperwork: Eco-friendly and efficient digital operations.
- 24/7 Visibility: Real-time updates for all stakeholders.
- Enhanced Safety: Prevents unauthorized access or leave.
- Compliance Ready: Supports NAAC, NBA, and IQAC audit requirements.
- Customizable Workflows: Configurable rules for different campus types.
- Integrated Communication: Auto-email and SMS for status updates.
Transform Your Campus Security & Efficiency
The Main Gate Management Module (MGM) is not just about logging entries — it’s about creating a safer, smarter, and more transparent campus. By integrating gate operations into Cyborg ERP, institutions gain full visibility of movements while empowering security teams to work efficiently with real-time insights.
With automated workflows, customizable reports, and strong data analytics, Cyborg-MGM sets new benchmarks for campus safety and operational excellence.
🚀 Experience the Future of Gate Automation
Empower your institution with next-generation movement tracking and digital security.
