Cyborg ERP: Payroll System for Universities, Colleges and Schools
Simplify Payroll Management with Cyborg ERP
Automate Payroll | Ensure Compliance | Empower Employees
Managing payroll for a large educational institution can be complex — involving multiple pay structures, deductions, compliance checks, and timely disbursements.
The Cyborg ERP Payroll System simplifies it all with automation, precision, and transparency.
It integrates seamlessly with HR, Attendance, and Finance modules — ensuring that every salary, allowance, and deduction is processed accurately and on time.
Core Capabilities of Cyborg ERP Payroll System
1. Salary Structure Configuration
Customize salary components for any institution structure.
🔹 Define salary templates based on designation, department, or employee level.
🔹 Include earning heads such as Basic Pay, DA, HRA, TA, Medical, and Special Allowances.
🔹 Manage deductions like PF, ESI, TDS, Professional Tax, and Loan EMI.
🔹 Apply custom or pre-defined formulas for complex calculations.
🔹 Clone, reuse, or modify salary templates as needed.
🔹 Maintain version history for every update or revision.
2. Attendance-Linked Payroll
Automate payroll based on real attendance data.
🔹 Calculate salaries using present days, leaves, and LOP (Loss of Pay) records.
🔹 Integrate with biometric or RFID-based attendance systems.
🔹 Handle half-days, late marks, and overtime with accuracy.
🔹 Link directly with leave approval workflows for precision.
🔹 Ensure attendance and salary are always perfectly aligned.
3. Monthly Payroll Processing
Simplify payroll execution for every department.
🔹 Run institution-wide payroll with a single click.
🔹 Adjust arrears, bonuses, overtime, incentives, and deductions easily.
🔹 Manage salary holds, advances, and revisions.
🔹 Preview draft payrolls before confirming.
🔹 Auto-generate notifications for employees after salary disbursement.
🔹 Maintain a full audit log for compliance tracking.
4. Payslip Generation & Distribution
Deliver payslips digitally, quickly, and securely.
🔹 Generate payslips with detailed earning and deduction summaries.
🔹 Employees can view/download payslips via portal or mobile app.
🔹 Support for bulk printing and emailing.
🔹 Keep a complete payslip download and acknowledgment log.
🔹 Customize payslips with institution logos and headers.
5. Bank Advice & Salary Disbursement
Accelerate bank processing with automated workflows.
🔹 Generate bank transfer files (NEFT/RTGS) instantly.
🔹 Integrate with leading banks for direct salary credit.
🔹 Validate and manage employee bank details securely.
🔹 Support multi-bank salary transfers.
🔹 Generate and store bank advice reports for audit and finance teams.
6. Statutory Compliance & Taxation
Ensure 100% statutory compliance and transparency.
🔹 Auto-calculate PF, ESI, TDS, and Professional Tax.
🔹 Generate Form 16, Salary Certificates, and Challans automatically.
🔹 Configure state-wise PT slabs and updates.
🔹 Create quarterly/annual audit reports instantly.
🔹 Export-ready data for PF/ESI government portals.
🔹 Always compliant with the latest statutory norms.
7. Payroll Reports & Dashboards
Turn data into actionable insights.
🔹 Generate department-wise payroll summaries in seconds.
🔹 View detailed salary registers and employee-wise breakdowns.
🔹 Access yearly statements and comparative analytics.
🔹 Generate PF/ESI/TDS filing reports automatically.
🔹 Forecast salary expenditure and growth with smart dashboards.
🔹 Give CFOs and HR teams a real-time overview of payroll trends.
8. Security, Roles & Data Integrity
Protect financial information with enterprise-grade security.
🔹 Role-based access control for HR, Finance, Principal, and Auditors.
🔹 Restrict visibility to sensitive payroll data.
🔹 All payroll changes are logged with audit trail tracking.
🔹 Data encryption ensures confidentiality and compliance.
🔹 Regular automated backups and version control for safety.
Key Benefits of Cyborg ERP Payroll System
1. Save Time & Eliminate Manual Work
🔹 Reduce processing time by up to 80% with automated payroll runs.
🔹 Avoid repetitive data entry and manual spreadsheet errors.
🔹 Instant calculation of complex salary structures and arrears.
2. Seamless Integration Across Modules
🔹 Direct integration with HR, Attendance, and Finance modules.
🔹 Automatically fetches attendance, leave, and employee data.
🔹 Maintains real-time synchronization across departments.
3. Statutory & Legal Compliance
🔹 Fully compliant with PF, ESI, TDS, and PT rules.
🔹 Auto-generation of challans and forms for submission.
🔹 Keeps institutions audit-ready and eliminates compliance risk.
4. Empower Employees
🔹 Employees can access salary slips, deductions, and leave history instantly.
🔹 Mobile-friendly portal for 24×7 access.
🔹 Improves transparency and trust between staff and management.
5. Smarter Financial Planning
🔹 Get clear insights on salary expenditure, headcount, and budgeting.
🔹 Generate monthly and annual cost analysis reports.
🔹 Help CFOs and finance teams forecast budgets accurately.
6. Accuracy & Error Reduction
🔹 AI-based logic ensures error-free payroll calculations.
🔹 Auto-validation rules prevent mismatched or duplicate data.
🔹 Eliminates manual errors in tax and deduction calculations.
7. Data Security & Privacy
🔹 Role-based permissions to ensure only authorized access.
🔹 100% encrypted salary and bank data.
🔹 Full control over approvals, edits, and disbursements.
8. Flexible for Any Institution Type
🔹 Works perfectly for universities, colleges, and schools.
🔹 Customizable to support contractual, full-time, and visiting staff.
🔹 Multi-location and multi-branch support for large groups.
9. Strategic Decision Support
🔹 Real-time analytics for CFOs, Deans, and HR Heads.
🔹 Graphical dashboards highlight trends in salary, incentives, and deductions.
🔹 Historical comparisons for growth and resource optimization.
10. Cost-Efficient & Scalable
🔹 Reduce dependency on third-party payroll vendors.
🔹 Scale easily as your institution grows.
🔹 Delivers high ROI through time savings and process automation.
Salary Days Calculation – Precision in Every Payroll
In educational institutions, every employee’s salary depends on accurate working-day records. Cyborg ERP introduces an advanced Salary Days Calculation feature that ensures transparency, fairness, and accuracy in payroll generation.
What Is Salary Days Calculation?
The Salary Days Calculation process automatically determines the exact number of payable days for each employee, considering:
- Total working days in the month
- Attendance from biometric or RFID systems
- Approved leaves, holidays, and weekends
- Late marks, half-days, and Loss of Pay (LOP) entries
This ensures that salary is calculated on real-time verified attendance data, eliminating manual errors and inconsistencies.
Salary Generated on the Basis of Salary Days
Once the salary days are accurately calculated, Cyborg ERP’s Payroll System automatically generates the monthly salary based on those values.
- Auto-adjusts pay for LOP and approved leaves
- Handles overtime, arrears, and incentives seamlessly
- Ensures partial or proportional payments for short working months
- Reflects real-time attendance data in payroll automatically
- Supports instant preview and validation before disbursement
This feature guarantees fair salary computation for every staff member, regardless of category — whether teaching, non-teaching, or administrative.
Why It Matters
- Eliminates manual attendance-based salary calculations
- Maintains transparency in staff payments
- Reduces disputes over working days and deductions
- Ensures audit-ready salary records every month
- Strengthens compliance and accuracy across departments
With Salary Days Calculation, Cyborg ERP ensures that every employee is paid exactly what they’ve earned, based on verified attendance data — bringing consistency, trust, and accuracy to your institution’s payroll operations.
Experience Seamless Payroll Automation
The Cyborg ERP Payroll System empowers institutions to handle salaries, compliance, and reporting with complete accuracy and control.
Whether it’s a small college or a multi-campus university — Cyborg ERP ensures every payroll cycle is faster, smarter, and error-free.
