Cyborg ERP - Renewal Expiry Alert
Never miss a renewal. See it early. Close it on time.
Keep your campus compliant and audit-ready. Renewal & Expiry Alert places role-aware reminders on the dashboard homepage for everything that matters—Quality Check, Affiliation & NAAC (A/A+ grading), NVA/Advisory, licenses/AMCs, and other institute-specific renewals—so teams act on time with the right documents and approvals. Each alert shows the owner, due date, next action, and evidence status, with gentle reminders (T-90/T-60/T-30/T-7/Due) and optional escalation to HOD/Principal if something stalls. Upload fee challans, letters, and annexures, request e-sign, and archive the record—Cyborg stamps everything with a timestamp and approver details and schedules the next cycle automatically.
What appears on the dashboard
- 🔹 Quality Check: IQAC cycles, internal audits, lab/safety checks—due dates, short checklist, and space to attach proofs (reports, calibration slips, ATR).
- 🔹 Affiliation & NAAC (A/A+): windows, milestones, fee challans, annexures—track each step until sign-off.
- 🔹 NVA / Advisory: institute notices and compliance advisories—owner, due date, reply status, and submission proof.
- 🔹 Licenses / AMCs / Certificates: software seats, domains/SSL, warranty/AMC renewals—alerts with evidence and approval trail.
- 🔹 Statutory: fire/building NOC, electrical audit, vehicle permit/insurance—timestamped updates with documents.
Heads are configurable by campus, college, or department. Use the same naming you already follow across Cyborg ERP.
How it works
- Set heads & lead times: choose reminder ladders (T-90 / T-60 / T-30 / T-7 / Due / Overdue).
- Auto-surface alerts: cards show on the homepage dashboard, grouped by urgency and owner.
- Work the checklist: upload letters, receipts, annexures; add remarks; request approval.
- Approve & archive: e-sign (where enabled), time-stamp, and roll to the next cycle automatically.
Role-based clarity
- 🔹 Owners: see only their heads, due dates, and pending actions.
- 🔹 Approvers: verify evidence, add remarks, and sign off digitally.
- 🔹 IQAC/Management: institute-wide view—upcoming, due today, and overdue—with quick exports.
Built for your recurring categories
Quality Check
Plan → perform check → attach report → record ATR → send for approval → archive with date & owner.
Affiliation & NAAC (A/A+)
Fee challan → document/annexure upload → committee minutes → submission proof → final approval.
NVA / Advisory
Assign responder → draft reply → attach acknowledgment/receipt → mark closed with approver note.
Licenses / AMCs
Vendor quote → PO/payment proof → license/contract file → activation verification → close & schedule next.
Reports & Analytics
- 🔹Renewal calendar: Month view with filters (head, owner, campus/college/department).
- 🔹Due vs. overdue: Quick lists with export to Excel/PDF.
- 🔹SLA/TAT: Average closure time and breaches to remove bottlenecks.
- 🔹Evidence index: Who uploaded what, when—clean proof during peer visits.
Security & Governance
- 🔹Role-based access and scoped visibility.
- 🔹Maker–checker (optional): for date edits or reversals with reason codes.
- 🔹Immutable activity log with user, time, and remarks.
- 🔹Retention & archive aligned with your institutional policy.
Why institutions use it
- 🔹 Real-time awareness: priority alerts appear the moment you sign in.
- 🔹 Clear ownership: every item shows responsible unit, approver, and next action.
- 🔹 Paperless evidence: files and approvals live with the alert for NAAC/IQAC scrutiny.
- 🔹 Multi-campus ready: separate heads per college/department; central visibility for leadership.
Stay Audit-Ready with Cyborg Renewal & Expiry Alerts
Never miss a renewal again. From NAAC and Affiliation cycles to AMCs, licenses, and safety audits — every alert, reminder, and approval is automated and visible in one place. Stay compliant, on time, and always ready for inspection with Cyborg ERP.
